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Description
Position Overview
The accounting specialist is full-time in-person, Monday – Friday, 8:30 a.m. to 4:30 p.m. position. The incumbent performs the accounts receivable functions including the creation of customer/tenant invoices, cash receipts, collections; and the accounts payable functions of preparing payment vouchers, processing payments, and resolving discrepancies; as well as other administrative duties. This position works in tandem with another accounting specialist performing the same duties.
Essential responsibilities include:
• Create customer/tenant rent invoices according to lease/contract details, prepare invoices for various Port functions, water and wastewater utility usage, and mail out timely.
• Manage accounts receivable including collecting on overdue accounts, following up on delinquent accounts by telephone/email/mail, notifying customers of insufficient payments, and ensuring compliance with payment plans.
• Enter and distribute purchase orders for goods and services assuring company purchasing guidelines are followed.
• Review vendor invoices for accuracy and completeness.
• Prepare accounts payable documents and forms for payment, verify accuracy of vendor invoices to purchase orders, resolve discrepancies, verify and process expense reports, prepare checks for signature, follow internal controls, and maintain accurate files.
• Process daily bank deposits using an automated system.
• Assist with clerical and administrative tasks including telephone coverage, processing mail, and other tasks as required.
Requirements: To be considered for this position, candidates must have an associate’s degree in accounting or business administration or equivalent/related field equivalent; working knowledge of general accounting principles and procedures; and 3+ years of experience in accounting. Proficiency with Microsoft Excel, Outlook, or equivalent. Experience with Great Plains accounting software is a plus!
A successful candidate shall have a proven ability to communicate effectively, both verbally and in writing with customers, vendors, and staff; be detailed oriented; ability to multi-task on multiple projects at one time; and a willingness to learn.
Candidates will need to pass an Excel skills assessment at time of interview.
Salary Range: $64,000 – $70,000 DOE
Quonset Development Corporation offers a generous benefit package to full-time employees including Medical, Dental, Vision, and retirement programs with employer matches.
Please send letter of interest and resume by March 31, 2025, to: [email protected]